An objective rating method to assess an employee’s performance, behavior, and skills and knowledge.
All the relevant data related to the employee’s performance, the standards, his job description.
To observe and accurately recall the employee’s behavior throughout the time period of the appraisal.
Using meaningful, unambiguous and clear language for the description in the document.
The written performance appraisal document should ideally contain 3 basic sections:
A performance element is a general description of an employee’s overall responsibility in a particular area of work.
Performance elements are basically the job description of the employee clearly describing the roles and responsibilities expected from him.
Performance standards are the expected or the desired level of the tasks to be accomplished by the employee.
This section records the data of the actual performance of the employee, his accomplishments, successes and failures, his on-the-job performance, his strengths and weaknesses.
Plans for employee development
The developmental requirements (the training needs) felt or found by the appraiser for the employee.
An overall rating
An overall rating for the employee’s overall performance like satisfactory performance, unsatisfactory performance, requires improvement etc.
The common errors that creep in the writing the appraisals and should be avoided are:
Halo effect is the tendency of the rater to allow one aspect of a man’s character to influence his overall rating of the employee.
Central tendency is the tendency of the rater to give average ratings to the employee without actually appraising or condemning them.
Recent behaviour (the pitchfork effect)
As per the human nature, it is a common tendency to rate the people on the basis of their moat recent behaviour and forgetting the events and their performance in the starting of the period.
Stereotyping an employee on the basis of the performance of his/her team is another common error.
Therefore, with proper preparation, training and effort, writing appraisals can be converted from a time consuming activity into a meaningful activity for the employee and the organization.